Assistant PM

Position Overview

The Assistant Project Manager (APM) supports the Project Manager in planning, coordinating, and executing all phases of construction for mid-scale hospitality and multi-family projects. The APM helps ensure projects are delivered on schedule, within budget, and in compliance with contract documents, quality standards, and safety requirements. This role requires strong organizational skills, solid construction knowledge, and the ability to work in a fast-paced, team-oriented environment.

Key Responsibilities

Project Coordination & Administration

• Assist the Project Manager in day-to-day project oversight from pre-construction through closeout.
• Prepare, track, and manage project documentation including RFIs, submittals, meeting minutes, daily reports, and logs.
• Coordinate communication between owners, architects, engineers, subcontractors, and internal teams.
• Support preparation of project schedules and track progress updates.
• Help maintain project files and documentation in accordance with company standards.

Budgeting & Cost Control

• Assist in developing, monitoring, and updating project budgets.
• Review subcontractor and vendor invoices for accuracy and contract compliance.
• Help prepare cost events, change order requests, and budget forecasts.
• Track quantities, materials, and labor costs as assigned.

Procurement & Subcontractor Management

• Assist in managing subcontractor performance, ensuring scope compliance and adherence to schedule.
• Monitor material deliveries and lead times to avoid delays.

Quality & Safety

• Assist in implementing project quality control processes.
• Participate in site walks, inspections, and punch list creation.
• Support enforcement of company and project-specific safety protocols.
• Report safety issues or concerns to the Project Manager promptly.

Project Execution & Field Support

• Collaborate with the Superintendent to ensure field activities align with project plans and schedule.
• Help resolve field issues by coordinating with designers and subcontractors.
• Attend project meetings and distribute meeting minutes.

Project Closeout

• Assist with development and execution of project closeout plan.
• Support completion of punch lists and turnover to the owner.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or related field (preferred).
• 3–5 years of construction experience; hospitality or commercial construction experience is a plus.
• Strong understanding of construction processes, drawings, specifications, and project contracts.
• Excellent communication, organization, and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a dynamic environment.
• Commitment to safety, quality, and teamwork.